Artifex program assistant job posting cover

Virtual Program Assistant/Artifex Hackathon Work Study Position

The Knowledge Media Design Institute (KMDI) is a cross-disciplinary research institute spanning eleven faculties at the University of Toronto that produces cross-sector research and pedagogical resources aimed at exploring the complex relationships between information, technology and society, with the aims of advancing social justice and supporting human-centered design. Artifex ( was created in 2021 through a partnership between Mass Culture and the Creative Hubs and Networks Mapping Initiative (CHNMI) at University of Toronto Scarborough (UTSC) with support from the Critical Digital Methods Institute (CDMI) and KMDI. Current projects include studies of the various social, cultural and political implications of everyday technologies and digital methods, from 3D printers and gaming platforms, touch devices and environmental data infrastructures. We are currently seeking a program assistant to help organize a series of hackathon events across the country to build the public Artifex resource during the 2021-22 school year.


  • Excellent skills in writing and in oral communication
  • Excellent skills in WordPress, experience with HTML, CSS
  • Knowledge of the histories and purpose of hackathons for open access projects
  • Excellent knowledge of MS Office (Word, Excel, PowerPoint)
  • Excellent organizational skills in planning and project management with a high level of attention to detail
  • Intermediate to strong skills on Adobe Creative Suite (Photoshop, InDesign, Illustrator)
  • Knowledgeable with technical equipment, including video editing and experience using video editing applications such as Adobe Premiere or Adobe After Effects, iMovie, Final Cut Pro
  • Strong skills in retrieving and reviewing relevant academic and culture-sector literature
  • Strong analytical and problem-solving skills
  • Self-motivated; takes initiative; pro-active
  • Committed, reliable, ability to work both independently and as part of a team
  • Ability to work remotely


  • Build an invitation list in consultation with industry partner Mass Culture for a series of hackathons
  • Assist in the planning, organizing, execution and documentation of a series of hackathons with arts and culture industry members and students to augment a set of publicly-available resources for the arts and culture sectors on Artifex, including a social media strategy
  • Update a spreadsheet and web version of the Artifex resource repository
  • Develop a final report for the project


Dr. Luka will meet weekly or fortnightly with the student (online, unless health regulations allow for in-person meetings) to train and prepare the student for the project. The first six to eight weeks will be the planning and promotional development phase, including meeting with representatives from the partnering organization, Mass Culture, to determine the invitation list, the parameters of the hackathon events, develop a contact list based largely on Mass Culture’s membership, and promotional materials for the events. The next six weeks will include determining the hackathon dates across the country (up to six events) to take place in late November 2021, or early January 2022. The student will be mentored throughout this period by Dr. Luka and also by a PhD Research Assistant working on the project. The events themselves (including “live” updating of the website and spreadsheet) will be executed with the help of the PhD RA, Mass Culture staff and Dr. Luka herself with the student taking on leadership and management roles according to their ability. The final stage of the project involves the development of a final report and recommendations for future such events. 

Preference will be given to University of Toronto Faculty of Information students.

The successful applicant will be offered a contract of 150 hours, to be completed over the course of the Fall/Winter Sep 20, 2021 – Mar 31, 2022. Salary will be commensurate with experience ($25 – $30/hr.) Please note that only successful candidates will be contacted for an interview.

To apply, submit CV, cover letter and portfolio (writing samples, research) to CLN, Job #184750 by September 21, 2021 however earlier qualified applicants will be given preference.  Questions may be directed to Professor Mary Elizabeth Luka by email.